SENIOR ADMINISTRATIVE OFFICER: OFFICE SERVICES & CLEANING – R359 517 per annum

REF NO: GPW 23/76

GOVERNMENT PRINTING WORKS

APPLICATIONS : All applications must be forwarded to: The Branch: Human Resources,
Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered
to: 149 Bosman Street, Pretoria.

FOR ATTENTION : Ms. L Pale / Ms. V Maja, Human Resources Tel No: (012) 764 3976 /012 764 3912

NOTE : Applications must be submitted on the prescribed form Z83 (NB. The new
application for employment form can be downloaded at www.dpsa.gov.za vacancies, the old prescribed application for employment form Z83 was withdrawn
with effect from 31 December 2020) and must be completed in full with page 2 duly
signed (failure to do so will result in your application not being considered), and
clear indication of the reference number on the Z83. The application must include
only completed and signed new Z83 Form, obtainable from any Public Service
Department or on the internet at www.gov.za, and a detailed Curriculum Vitae.
Certified copies of Identity Document, Senior Certificate and the highest required
qualification as well as a driver’s license where necessary, will only be submitted
by shortlisted candidates to HR on or before the day of the interview date. It is the
responsibility of applicants in possession of foreign qualifications to submit
evaluated results by the South African Qualifications Authority (SAQA). The
Government Printing Works reserves the right to fill or not fill its advertised posts.
General information. Applicants applying for SMS posts are required to
successfully complete the Nyukela Public Service Senior Management Leadership
Programme (submitted prior to finalisation of an appointment) as endorsed by the
National School of Government available as an online course on
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Applicants
are expected to pay for the course and may enrol for it at a cost of R265.00. The
duration of the course is 120 hours. Shortlisted candidates for SMS posts will be
subjected to a technical exercise, which intends to test relevant technical elements
of the jobs by the Government Printing Works. Following the interview and the
technical exercise, the Selection panel will recommend candidates to attend a
generic management competency assessment (in compliance with the DPSA
Directive on the Implementation of Competency-based assessments). The
competency assessment will be testing generic managerial competencies, using
the mandated DPSA SMS competency assessment tools. Personnel suitability
checks will also be administered as a part of the selection process. Successful
candidates will be required to enter in an employment contract and performance
agreement (as relevant) and must obtain a positive security clearance. Applications
received after the closing date as well as those who do not comply with the
requirements will not be taken into consideration. If you have not received a
response from this institution within three months of the closing date, please
consider your application unsuccessful.

SALARY : R359 517 per annum

CENTRE : Pretoria

REQUIREMENTS : National Diploma at NQF Level 6 as recognized by SAQA in Administrative
Management/ Facilities Management/ Public Management/ Public/Office
Administration/ Office Management. At least 2 years of administration clerical
experience in office services and cleaning management and procurement of
consumables. Valid Drivers licence.

DUTIES : Administer Office Services. Develop and implement policies, procedures, and
guidelines for the effective management of office services. Coordinate and oversee
office supply procurement, inventory management, and distribution. Maintain a
professional and welcoming office environment for staff and visitors. Ensure and
monitor the rendering of cleaning services and liaise with relevant stakeholders to
resolve any Cleaning Operations. Supervising cleaning teams assigned to GPW’s
premises, sites, and other facilities. Ensuring overall supervision of all cleaning
functions in the GPW. Supervise and manage cleaning staff, ensuring that they
adhere to cleaning schedules and standards. Monitor the cleanliness and
maintenance of all office areas, including common spaces, restrooms, and
workstations. Ensure compliance with health and safety regulations and implement
necessary measures to maintain a safe working environment concerns. Support
the Directorate in terms of budget and resource Management. Prepare and
manage the budget for office services and cleaning operations. Optimize resource
allocation to maintain cost-effectiveness while meeting quality standards. Identify
areas for improvement and implement strategies to enhance efficiency and
productivity. Handle reporting and documentation. Maintain accurate records of
office services and cleaning activities. Prepare regular reports on service
performance, resource utilization, and budget expenditures. Present findings and
recommendations to higher authorities as required.

ENQUIRIES : Mr E Louters Tel No: (012) 748 4085