SENIOR ADMINISTRATIVE OFFICER: LEGAL SERVICES – R359 517 per annum

REF NO: GPW 23/77

GOVERNMENT PRINTING WORKS

APPLICATIONS : All applications must be forwarded to: The Branch: Human Resources,
Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered
to: 149 Bosman Street, Pretoria.

FOR ATTENTION : Ms. L Pale / Ms. V Maja, Human Resources Tel No: (012) 764 3976 /012 764 3912

NOTE : Applications must be submitted on the prescribed form Z83 (NB. The new
application for employment form can be downloaded at www.dpsa.gov.za vacancies, the old prescribed application for employment form Z83 was withdrawn
with effect from 31 December 2020) and must be completed in full with page 2 duly
signed (failure to do so will result in your application not being considered), and
clear indication of the reference number on the Z83. The application must include
only completed and signed new Z83 Form, obtainable from any Public Service
Department or on the internet at www.gov.za, and a detailed Curriculum Vitae.
Certified copies of Identity Document, Senior Certificate and the highest required
qualification as well as a driver’s license where necessary, will only be submitted
by shortlisted candidates to HR on or before the day of the interview date. It is the
responsibility of applicants in possession of foreign qualifications to submit
evaluated results by the South African Qualifications Authority (SAQA). The
Government Printing Works reserves the right to fill or not fill its advertised posts.
General information. Applicants applying for SMS posts are required to
successfully complete the Nyukela Public Service Senior Management Leadership
Programme (submitted prior to finalisation of an appointment) as endorsed by the
National School of Government available as an online course on
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Applicants
are expected to pay for the course and may enrol for it at a cost of R265.00. The
duration of the course is 120 hours. Shortlisted candidates for SMS posts will be
subjected to a technical exercise, which intends to test relevant technical elements
of the jobs by the Government Printing Works. Following the interview and the
technical exercise, the Selection panel will recommend candidates to attend a
generic management competency assessment (in compliance with the DPSA
Directive on the Implementation of Competency-based assessments). The
competency assessment will be testing generic managerial competencies, using
the mandated DPSA SMS competency assessment tools. Personnel suitability
checks will also be administered as a part of the selection process. Successful
candidates will be required to enter in an employment contract and performance
agreement (as relevant) and must obtain a positive security clearance. Applications
received after the closing date as well as those who do not comply with the
requirements will not be taken into consideration. If you have not received a
response from this institution within three months of the closing date, please
consider your application unsuccessful.

SALARY : R359 517 per annum

CENTRE : Pretoria

REQUIREMENTS : National Diploma at NQF Level 6 as recognized by SAQA in Administration/ Public
Administration/ Public Management/ Office Management and Technology. Two (2)
years’ Administration experience in the field of legal support services is required.

DUTIES : Provide an administrative support service to the office of the Directorate Legal
Services. Provide administrative support by compiling submissions and reports,
photocopying documents and scanning information as required. Providing
reception services including call screening as well as attending messages. Diary
Management. Manage Filing system in the Office of the Directorate Legal Services.
Support with the management of leave and compilation of leave register. Ensures
effective flow of information and documents to and from the office of the Directorate
Legal Services. Ensure the security profile and classification of documentation
reports and information related to the office. Handle procurement of standard items
like Stationery and refreshment for the activities within the office of the Directorate
Legal Services. Liaise with stakeholders and implement actions in line with the
relevant protocols and delegations. Respond to enquiries received from internal
and external stakeholders. Distribute/allocate tasks to staff and provide deadlines.
Provide secretarial support to the Directorate Legal Services. Arrange meetings
and coordinates logistical arrangements for the meeting i.e. venue, refreshments,
agenda, action log etc. Record minutes/decisions and communicates to the
relevant role players and follow up on progress made. Administer documents
control within the Directorate Legal Services office. Management of all incoming
and outgoing correspondence; as well as tracking correspondence and
submissions; Ensure that all documents are registered on Electronic system.
Coordinate responses to and submissions on, all requests the Director: Legal
Services. Scrutinize routine documents and make notes for the Directorate Legal
Services. Forward correspondence to the Director: Legal Services. Redirect
correspondence as per instructions and maintain copies of documents. Make follow
up on referred correspondence. Coordinate feedback from stakeholders, refer to
the Director: Legal Services and dispatch accordingly. Provide logistical support to
the Directorate Legal Services. Make travel arrangements by sourcing relevant
quote and prepare submission for approval. Arrange bookings (i.e. Flights,
accommodation, car hire, and shuttle) and provide information to the traveller.
Prepare Substance & Travel claims upon return from the trip. Efficient administrate
and manage Budget. Check and correlates reports to ensure that expenditure is
correctly allocated. Keep record of expenditure commitments, monitor expenditure
and alters manager of possible over and under spending. Identify the need to move
funds between items, consults with manager and compile submission in this regard.
Handle procurement processes within the Directorate Legal Services.

ENQUIRIES : Adv S Ramasodi Tel No: (012) 748 6321